Public sector employees working in essential services should continue to go into work where necessary. A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your environment. Allocating sufficient time and workspace for any off-set prep work to be carried out safely. Making sure risk assessments carefully consider worker safety, especially of those working closely with a large number of members of the public or audience. All private dance schools and dance studios must close by law and all indoor, in-person activities must cease for all age groups. Objective: To minimise the risk of transmission playing in music groups. We are a specialist dance education provider with 100 years experience in inspiring, cultivating and supporting dance teachers around the world. See also guidance on car sharing. If that is not possible, consider the use of technology solutions to reduce interactions and ensure social distancing (for example for castings, rehearsals, training and performance). Measures relating to indoor & outdoor performances are clarified in the introduction to section 3. Avoiding using public transport, and aiming to walk, cycle, or drive instead. We thank you for playing your part in this national effort. Organisations and venues will want to minimise the risk as far as possible and this guidance sets out a number of mitigations that should be considered when doing so. Providing handwashing facilities (or hand sanitiser where not possible) at entry and exit points. Mapping out productions in advance of commencing in-person rehearsals. Failure to complete a risk assessment which takes account of COVID-19, or completing a risk assessment but failing to put in place sufficient measures to manage the risk of COVID-19, could constitute a breach of health and safety law. Extra consideration must be given to those people at higher risk. Allowing extra time for processes to limit cross-contamination risk, for example: – Allocating own makeup kit, brushes, hair products and equipment to each cast member, to be sterilised each day and only used on them. Objective: To maintain social distancing wherever possible when audience use common areas and the performance area or auditorium. Organisations must ensure an appropriate COVID-19 risk assessment is carried out and that the numbers of individuals involved are able to be socially distanced at all times. Including any support workers for disabled workers or performers as a member of the fixed team; Note that it is unlikely that this fixed team approach will be possible in non-professional environments or where professional performers work with more than one group or organisation simultaneously. We do not yet know whether there will be the opportunity to provide non-contact private lessons during Step Two. Finally, if people must work face-to-face for a sustained period with more than a small group of fixed partners, then you will need to assess whether the activity can safely go ahead. Extra, frequent deep cleaning of shared spaces such as audition spaces, rehearsal and backstage areas. If you have symptoms of COVID-19 – a high temperature, new and persistent cough or anosmia, however mild – you should self-isolate for at 10 days from when your symptoms started. Suggesting to audience they limit items carried to the site, premises or venue. You must share the results of your risk assessment with your workforce. Allowing a sufficient break time between sessions or performances held to prevent waiting in groups. This is the single most important action we can all take to protect the NHS and save lives. Consider the use of social distancing marking in areas where queues normally form, and the adoption of a limited entry approach e.g one in one out, and reducing the number of facilities available (whilst avoiding the creation of additional bottlenecks). Requirements for permanent structures will differ from green field sites. Following the guidance on broadcast, film, and music production where relevant. You can find out more about these requirements here. Considering the equalities impacts of the changes made and what advice or guidance you will need to provide for users who might be adversely impacted. Following the Prime Minister’s address at 8pm on Monday 4 January, from Tuesday 5 January until 15 February, new national lockdown rules apply in England, with similar steps being taken throughout the UK. GB 603 176371. Displaying scripts onto screens in rehearsal rooms to reduce contact requirements and to support accessibility. 312826. COVID-19 spreads from person to person through small droplets, aerosols and through direct contact. Identifying areas where people have to directly pass things to each other and finding ways to remove direct contact such as by using drop-off points or transfer zones. These items require cleaning between users if multi-use. Learn more about our organisation, from venue hire to contact information to job opportunities. Where an employer, in consultation with their employee, judges an employee can carry out their normal duties from home, they should be asked to do so. If a staff member (or someone in their household) or a customer has a persistent cough, a high temperature or has lost their sense of taste or smell, they should be isolating. Objective: To ensure that toilets are kept open and to ensure/promote good hygiene, social distancing, and cleanliness in toilet facilities. You must stay at home. This means that not all the guidance set out here is relevant immediately; organisations should adopt the guidelines insofar as the government permits activities to proceed, but can use other parts of the guidance to plan for other stages of the roadmap. Considering the particular needs of disabled audiences when making adjustments to venues or premises, and communicating these appropriately before any performance as well as when in the venue or premises. Reviewing layouts to allow workers to work further apart from each other. In a professional work context, consideration for participants might involve using teams, groups or partnering to reduce the number of people individuals have contact with, for example, where social distancing may be impractical (such as intimate or fighting scenes in theatre, dancing, costume fitting, hair and make-up). Workstations should be assigned to an individual as much as possible. In these instances, consider: – In the first instance asking performers to do their own hair and make-up where appropriate. As an employer, you cannot decide who the representative will be. For areas where regular meetings take place, use floor signage to help people maintain social distancing. Considering the needs of disabled audience members, for example access to captioning or audio description services, when managing seating. Objective: To change the way work is organised to create distinct groups and reduce the number of contacts each worker or participant has. You must make sure that the risk assessment for your organisation and the places where you operate addresses the risks of COVID-19, using this guidance to inform your decisions and control measures, and taking account of the needs of those with protected characteristics. Learning lines or parts in advance to avoid carrying scripts in rehearsal. We hope this guidance gives you freedom within a practical framework to think about what you need to do to continue, or restart, operations and activities during the COVID-19 pandemic. All sports-related gatherings must conform with the amended guidelines on safe gathering limits released by the Department of Health on October 6, 2020 (effective 10/9/2020). using back-to-back or side-to-side positioning (rather than face-to-face) whenever possible. Arranging one-way travel routes between transport hubs and venues. Providing hand drying facilities, either paper towels or electrical dryers. When managing the risk of COVID-19, additional PPE beyond what you usually wear is not beneficial. Some productions may require costume fitting where social distancing and avoidance of intimate face-to-face contact is impractical. In particular, learning professionals in the performing arts should look at guidance for schools and out-of-school settings. Working outdoors where possible. Understanding and taking into account the particular circumstances of those with different protected characteristics, such as those who are hearing or visually impaired. When non professional activity is permitted, the following guidance and mitigations should be followed: Social distancing applies to all parts of a premises or venue, not just the place where people spend most of their time, but also entrances and exits, break rooms, dressing rooms, canteens, foyers and bars, and similar settings. Where this is not possible, use public transport or drive. You should follow government guidance on face coverings, including: When you do not need to wear a face covering, Maintaining and disposing of face coverings. For example, cleaning pass readers regularly and asking staff to hold their passes next to pass readers rather than touching them. Dance Classes Can Resume in July Following further guidance issued by the Department of Education today, we are delighted to announce that dance schools and dance studios in England will be able to re-open for classes in July. Communicating ahead of arrival and on arrival the guidance about who should self-isolate, for example to attendees at castings, workshops and rehearsals. Providing regular reminders and signage to maintain hygiene standards. Make it easy for everyone to do so by putting up signs or introducing a one way system that your customers can follow. The Royal Academy of Dance will use the information you provide on this form to be in touch with you and to provide updates, news and events. Where the social distancing guidelines cannot be followed in full, in relation to a particular activity, organisations should consider whether that activity needs to continue for it to operate, and if so, take all the mitigating actions possible to reduce the risk of transmission between their staff, participants and visitors. Organisers should ensure that audience members are provided with suitable communication prior to the events, setting out the safety procedures in place and how they can support these. Where activities relate to children and young people between the ages of 5-18, they should follow the DfE guidance on protective measures for out-of-school … Objective: To maintain social distancing between individuals when they are at their workstations. When following this section, legal obligations relating to health and safety, employment or equalities, and particular duties towards vulnerable people continue to apply. Setting clear use and cleaning guidance for toilets to ensure they are kept clean and social distancing is achieved as much as possible. Checking whether you need to service or adjust ventilation systems, for example, so that they do not automatically reduce ventilation levels due to lower than normal occupancy levels. From 5th January, new national restrictions will be in force to prevent the spread of coronavirus. Organisers should only use this guidance in line with guidance on national restrictions. Frequent cleaning of any payment points or ticketing equipment that are touched regularly. Further mitigating actions include: – increasing the frequency of hand washing and surface cleaning, including disinfection of high footfall areas or common touchpoints with particular attention to toilets/restrooms.– keeping the activity time of any activity where social distancing cannot be maintained as short as possible – using screens or barriers to separate people from each other – using back-to-back or side-to-side working (rather than face-to-face) whenever possible – reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others). Even when in a COVID-secure venue such as a place of worship or performing arts venues, individuals must observe guidance on meeting with others safely. Considering reducing the number of musicians using the orchestra pit or band area, for example by moving them to other locations within the performance space to enable social distancing to be possible. In areas where an activity is permitted but is not for work purposes, you should consider the case for proceeding (or not) with performing arts activity given the wider health context in your area and the context of your participants, particularly if vulnerable individuals are involved. This may include increased checks and supervision, in particular before and at the end of each performance. Management of crowd density points, such as where people stop to watch displays, must be considered as part of this planning to ensure social distancing can be maintained. Providing clear guidance on social distancing and hygiene to visitors before arrival, for example by email when purchasing tickets, and on any digital marketing and websites. As for any workplace risk you must take into account specific duties to those with protected characteristics, including, for example, expectant mothers who are, as always, entitled to suspension on full pay if suitable roles cannot be found. Telephone: 0300 790 6787 (Monday to Friday, 8:30am to 5pm) Cleaning of audio description headsets between use and after handling by staff. Some exemptions apply. Where possible, operating on a book-in-advance basis for any spaces available to hire, preferably online or over the phone. Adapting performance scheduling to support social distancing and good hygiene. Discouraging or avoiding gatherings such as performances or screenings that may encourage audience behaviours that increase transmission risk, for example crowding, clustering or physical contact outside of household groups or support bubbles. Learn more about our dance projects and initiatives. Request cast and supporting artists remove their own make-up where possible – Where it is not possible for someone to do their own hair or makeup, following the government guidance on working in close contact settings where relevant – Using fixed teams as outlined. Objective: To keep the environment clean and prevent transmission by touching contaminated surfaces. If it is not possible to keep workstations apart to allow social distancing then organisations should consider whether that activity needs to continue for the organisations to operate, and if so, take all mitigating actions possible to reduce the risk of transmission. Avoiding any training exercises that compromise the social distancing guidelines set out in the introduction. When planning a future event, ticket sales should be limited to a volume which allows for social distancing to be achieved, both in auditoria and other parts of the site, premises or venue. COVID-19 is a public health emergency. It is vital employers engage with workers to ensure they feel safe at work, and they must not force anyone into an unsafe workplace. Using visual communications (for example, whiteboards or signage) to explain changes to production schedules, breakdowns or materials shortages to reduce the need for face-to-face communications. Appropriate risk assessment to be carried out. Cleaning of musical instruments by musicians playing them, where possible. Organisations should bear its findings in mind and follow the mitigations in this guidance as a result. Regulating use of high traffic areas including corridors, lifts, turnstiles and walkways to maintain social distancing. Social distancing should be maintained. By leaving your details below, you agree to receive our communications, keeping you up-to-date on RAD events, news and more. If you have any feedback for us, please email performingartsguidancereview@dcms.gov.uk. Holding meetings outdoors or in well-ventilated rooms whenever possible. For example, opening windows and doors frequently, where possible. Recognising that within the performing arts it is common practice to operate both in your own and in third parties’ premises or venues, and to hire equipment from third parties, collaboration between groups, organisations and businesses will likely be needed to give proper effect to this guidance. Complete a COVID-19 risk assessment. Further lowering capacity below the maximum levels noted above - even if it is possible to safely seat a number of people inside a venue, it may not be safe for them all to travel or enter that venue. Avoiding sharing professional equipment wherever possible and place name labels on equipment to help identify the designated user, for example cameras, percussionists maintaining their own sticks and mallets. This could help contain clusters or outbreaks. Organisations also have a duty of care to volunteers and non-professionals to ensure as far as reasonably practicable they are not exposed to risks to their health and safety. As a performing arts organisation, an employer or as an operator of a premises or venue, you also have a legal responsibility to protect workers, volunteers, audience members, users and others from risk to their health and safety. This section covers management of workers or participants and their activities, including those who operate on a peripatetic basis. If you are in one of these groups you should refer to the advice at: Workplaces should not encourage the precautionary use of extra PPE to protect against COVID-19 outside clinical settings or when responding to a suspected or confirmed case of COVID-19. Where possible, designating staff to manage queues and regulate guest access between areas. The latest guidance can be found. It will be updated regularly as government advice changes, so please ensure you are working from the latest version. It is therefore important to limit the total number of individuals involved in singing or other performing arts activity as much as possible. If working indoors, limiting the numbers to safely match the available ventilation of the space and the ability to observe social distancing. Stoke-on-Trent dance studios demand Government allows them to reopen with reduced class sizes ... who owns Angela Beardmore School of Dance, is disappointed with the current guidelines … The actions the HSE can take include the provision of specific advice to employers through to issuing enforcement notices to help secure improvements. Where the social distancing guidelines cannot be followed in full in relation to a particular activity, organisations should consider whether that activity needs to continue, and, if so, take all the mitigating actions possible to reduce the risk of transmission between staff, workers, participants and audiences. Objective: To maintain social distancing as far as possible while people travel through premises or venues. Minimising the number of people outside of your household or support bubble travelling together in any one vehicle, using fixed partners, increasing ventilation when possible and avoiding sitting face-to-face. For performances or events where there is no ticketing, considering using other communications approaches, coupled with stewarding, to manage the numbers attending. When members of the public are attending performances, organisers should ensure that steps are taken to avoid audiences needing to unduly raise their voices to each other, such as shouting, chanting and singing along. You’ve accepted all cookies. Please refer to the guidance for Restaurants and Bars, and for Shops and Branches published by the Department for Business, Energy & Industrial Strategy for further guidance and considerations for the operation of retail areas, food and drink concessions. It contains non-statutory guidance to take into account when complying with these existing obligations. Providing hand sanitiser in meeting rooms. Consulting with the relevant authorities and seeking specialist advice to best evaluate impact, developing mitigating strategies and coordinating relevant external agencies if required. We understand how important it is to work safely and support your workers’, volunteers’ and participants’ health and wellbeing during the COVID-19 pandemic and not contribute to the spread of the virus. You could also consider any advice that has been produced specifically for your sector, for example by trade associations or trades unions. Public toilets, portable toilets and toilets inside premises should be kept open and carefully managed to reduce the risk of transmission of COVID-19. Using markings and introducing an accessible one-way flow at entry and exit points, and considering how social distancing markers can be made as accessible as reasonably practicable. Limit the number of audience members. At its most effective, full involvement of your workers or participants creates a culture where relationships between employers/organisations and workers/participants are based on collaboration, trust and joint problem solving. Avoiding rehearsing and performing face-to-face wherever possible. Reducing group and cast sizes where possible to maintain social distancing. Maintaining the appropriate distance between players in the orchestra pit or band area and anyone on stage. The government have made it clear that businesses such as our Dance School are not permitted to reopen during Steps One or Two. In some cases a person may be required to self isolate by law. Using signs and posters to build awareness of good handwashing technique, the need to increase handwashing frequency and to avoid touching your face, and to cough or sneeze into a tissue which is binned safely, or into your arm if a tissue is not available. Where the enforcing authority, such as the HSE or your local authority, identifies employers who are not taking action to comply with the relevant public health legislation and guidance to control public health risks, they are empowered to take a range of actions to improve control of workplace risks. Where inside, good ventilation plays a crucial role in reducing transmission. Toilet facilities may be available and all surfaces should be wiped down after every client. The people who do the work or activity are often the best people to understand the risks in that environment and will have a view on how to work safely. Marking up the orchestra pit or band area so that all musicians are clear about their spacing and social distancing. Transporting equipment in accordance with Government guidance for vehicles. Ongoing engagement with workers and participants (including through trade unions or employee representative groups) to monitor and understand any unforeseen impacts of changes to working environments. Considering whether you need to put in place any particular measures or adjustments to take account of your duties under the equalities legislation. Any designated venue that is found not to be compliant with these rules will be subject to financial penalties. 3. Reconfiguring entertainment spaces to enable audiences to be seated rather than standing. Ensuring higher risk individuals take particular care if attending performing arts activities for professional purposes and are appropriately distanced from other individuals on entry to, during and following participation. No food to be consumed in the venue, however, pupils/adults should bring their own water in a receptacle with their name on. Organisations and venues will want to minimise the risk as far as possible and this section of the guidance sets out a number of mitigations that should be considered when doing so. If the students will not be the same regular group/bubble of students then no more than 6 students. This guidance covers all stages of the performing arts roadmap and will help organisers plan activity. If you have not already done so, you should carry out an assessment of the risks posed by COVID-19 in your workplace or environment as soon as possible. Orchestra pits and band areas are often small and tight spaces where social distancing may be difficult. Working from home remains one way to do this. Communicating approaches and operational procedures to suppliers, visitors or trade bodies to help their adoption and to share experience. 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